IEMA's 2013 annual general meeting

27th August 2013

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Notice is hereby given that the 13th annual general meeting of the Institute of Environmental Management and Assessment will be held at 17:15 on Thursday 19 September 2013 at 76 Portland Place, London W1B 1NT

Ordinary business:

  1. To confirm Tim Balcon as an executive director of the Institute.
  2. To confirm the following individuals as non-executive directors:
  • Ron Finlay
  • Bruce Sheppy
  • Dave Stanley
  1. To reconfirm the following individuals as non-executive directors:
  • Diana Montgomery
  • Ian Hill
  1. To receive and accept the directors’ report and accounts of the Institute for the financial year ending 31 December 2012.
  2. To re-appoint Duncan & Toplis as auditors of the Institute until the conclusion of the next general meeting at which accounts are laid.
  3. To authorise the board to fix the remuneration of the auditors.

Special business:

  1. To consider and if thought fit, to pass a resolution that:

  • Article 21.4 of the articles of association of the Institute shall be amended to: “One person appointed from amongst the regional chairs of the Institute’s regional steering groups in accordance with Article 22.1 below.”

  • Article 22.1 of the articles of association of the Institute shall be amended to: “The chairs of the regional steering groups shall appoint one person from amongst their number as a member of council and shall notify the appointment to the secretary as soon as practicable. That appointee shall, together with the sector and corporate members of council elected in accordance with article 21.1 co-opt the co-opted members of the council.”

  • Article 22.4 of the articles of association of the Institute shall be amended to: “Without prejudice to the foregoing article 22.3 above, the regional chairs shall have the power at any time, and from time to time, to change their appointee to the council. In such a case, there may be a handover period, with both the incoming and outgoing member of the council participating in council meetings, but any vote shall be exercised by the incoming member.”

  • Article 26.9 of the articles of association of the Institute shall be added: “Each regional steering group shall appoint annually a chair from amongst the members of the regional steering group.”

  1. To consider and if thought fit, to pass a resolution to allow the Institute to share member names and email addresses with other Institute members only for the purpose of engaging in Institute related activities, except where an Institute member expressly requests that their name and email address shall not be shared for this purpose.

Martin Baxter, company secretary
Saracen House
Crusader Road
Lincoln LN6 7AS


Any member will be entitled to speak on any matters arising out of the directors’ report and accounts, but no other business other than that given in the notice will be transacted at the meeting.

Every member entitled to attend and vote at the meeting is entitled to appoint a proxy or proxies to attend and, on a poll, vote on his or her behalf. A proxy need not be a member of the Institute. Completion and return of a form of proxy will not prevent a member from attending and voting at the meeting in person should he or she wish to do so. All proxies so appointed should be notified in writing, by no later than noon on Wednesday 18 September, to the following name and address:

Lynn Godson, governance secretary
Saracen House
Crusader Road
Lincoln LN6 7AS

Further details, including explanatory notes and the current articles of associate, can be found at

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